Online Vacation Planner and Absence Management Software to Fuel Business Growth
Manage your team’s time off like a pro! Gain full visibility into vacation planning and employee absences, and keep your workplace organized.
See All Planned and Ongoing Leaves in Calendar View
Stay on top of your team’s vacations and absences with Timebutler’s easy-to-read calendar view. Regardless of the volume of requests or entries, everything remains organized so you can plan better and avoid scheduling conflicts. Use our customizable filters to sift through information and find what you need fast.
Access Time Off Requests From Your Inbox
Review and approve time-off requests right from your inbox. Managers can view requests or updates in a list view, making it easy to set up multi-stage approval workflows or request additional documents, such as medical certificates, before approving sensitive time off requests.
Keep Vacation Accounts Up-To-Date With Minimal Effort
Each employee gets an up-to-date vacation account with working days, approved vacation requests, entitlements, and other contract-based settings. You can update these details anytime to keep absence records accurate.
Customize Vacation Entry Fields As Needed
Need more information for specific absence requests? Easily adjust your time entry form to capture the data you need based on the vacation type. Timebutler lets you review the submitted information before approving pending vacation requests
More Vacation Planning and Absence Management Features
Unlock advanced features designed for organizations with unique vacation planning and absence management needs at no extra cost.
Detailed Views for Time Entries
You can see all the information about a time entry, including:
- Employee data
- Start and end, calendar days and working days (calculated automatically)
- Status and entered comment
- Information about the representative and his commitment
- Overlaps with entries from colleagues
- Vacation account summaries (for vacation requests)
Timebutler records the editing history for each entry so you can always see who submitted, edited, rejected, or approved it, etc. employees and managers have full access to this information, ensuring clear and open communication at every step.
Holiday Bans and Warnings
Our ‘Vacation Locks’ let you limit time-off requests during critical periods — whether it’s for a specific department, location, or the whole company. If an employee requests vacation during the blocked period, they’ll receive a warning notification to postpone the request.
Mass and Recurring Time Entries
Input time entries for multiple employees at the same time — how convenient. The same can be done when setting up vacation requests for recurring holidays or absences.
Multi-Stage Approval Workflows
Choose how many supervisors can approve employee time-off requests and in what order. Timebutler handles notifications and automatically updates the vacation balance once all approvals are in.
Explore Our Smart Staff Holiday Tracker
Take the hassle out of vacation planning with Timebutler. Streamline absence requests, coordinate approvals, and track everything with Timebutler’s comprehensive vacation planner template.
Frequently Asked Questions About Timebutler’s Online Vacation Planner
1 What is Timebutler's vacation planner software and how does it work?
Timebutler is your all-in-one vacation planner and absence management tool designed to make life easier for both employees and managers. Whether it’s vacation days, sick leave, or remote work, everything is managed in one clear calendar dashboard. Employees can submit their requests quickly, and managers can approve or decline them through smart workflows. No more messy spreadsheets or manual follow-ups. It keeps everything organized, saves time, and makes the whole time off process smooth and transparent for everyone involved.
2 Can I customize employee time off request forms in Timebutler?
Yes, absolutely. With Timebutler, you can fully customize holiday request forms to capture exactly what you need: whether that’s the reason for the absence, uploading documents like sick notes, or adding custom fields for different types of leave.
3 How is Timebutler's multi-level approval process?
Timebutler lets you set up multi-step approval processes exactly how you want. You decide how many managers need to approve a request, who they are, and in what order. The system takes care of sending notifications to the right people and updates the vacation balance automatically once everything’s approved.
4 Do employees get their available vacation days in real time?
Yes, Timebutler shows employees their actual vacation balance in real time, including available days, pending and approved requests, public holidays, and any contract-specific entitlements. This cuts down on back-and-forth with HR and makes planning a whole lot clearer for everyone.
5 Can we block vacation requests during peak seasons?
Absolutely. With Timebutler’s “vacation lock” feature, you can block out busy periods or important dates for specific departments, teams, or the whole company. If someone tries to request time off during those locked times, they’ll get a warning and can adjust their request accordingly.