An Admin can use the Digital Personnel File to filter, analyze, and export employee data using flexible criteria.
Open the Personnel File Reporting
- Log in to Timebutler as an Admin.
- Go to Reports > Personnel file.
- Define the desired filter criteria.
- Click Run the report.
You can filter both:
- Digital Personnel File fields
- Employee selection criteria
Digital Personnel File Filters
Digital Personnel File Field Filters
In the Digital Personnel File filters section, you can add one or more filter conditions:
- Select any field from the Digital Personnel File.
- Choose conditions depending on the data type.
Examples:
- For a date field, you can specify a particular week.
- For a text field, you can specify a minimum string length.
If you define multiple filters, they are combined using AND logic — only records that meet all criteria are included in the results.
Employee Filters
Use Employee filters to define which employees’ personnel files should be included in the report.
For example:
- Employees at a specific location
- Employees in a specific department
Run the Report
After clicking Search, Timebutler displays employees who meet all selected filters.
For readability, only the Digital Personnel File fields used in your filters are shown in the results (maximum of 7 fields).
To export full employee data:
- Click Download to export all data fields from the Digital Personnel File (for example, as an Excel file).
Save and Reuse Searches
If you frequently use certain filter combinations, you can save them:
- Save analyses and searches
- Use search favorites on the dashboard for even faster access
Example Analyses
-
Which employees’ probation period ends within the next 30 days?
-
Which employees in marginal employment are covered by statutory health insurance?
Note
Employees in marginal employment refers to a German-specific employment category (often called “mini job” or low-earning part-time employment with simplified tax and contribution rules). Similar forms of low-earning part-time employment exist in some other countries, but the specific legal classification and benefit structure is unique to Germany. In Austria a similar marginal employment concept exists; equivalent classifications in other countries vary and are not standardized internationally (for example, contingent work or casual employment in the US and UK).