When you create the user accounts, Timebutler sends a welcome email with the personal login credentials to the employees. Inform the employees about Timebutler before the welcome email is sent, so that they don’t ignore or delete it.
Now create the user accounts for your colleagues. To do so, click Employees in the top left, then click Create user account below the small Employees. You have two options:
Create a single user account
Click Create a user account, enter the details, and create a user account this way.
User data bulk import
Click the Go to Excel import button to create many user accounts automatically via import. First, download the Excel template from Timebutler. It contains all the columns needed for user accounts, such as email address, first name, last name, department, working days per week, and so on. Enter the employees’ data in the Excel sheet. Then upload the completed Excel file to Timebutler to create dozens or hundreds of user accounts with a single click.
Tip: If you have already stored the employee data in another system, you (or your IT department) can export the data from the third-party system and paste it into the Excel file. This way you don’t have to re-enter the data; you can conveniently copy and paste it.
Read here how to import user accounts with different working time models.
Send the welcome email
The following applies in both cases: you can enable or disable the Send welcome email with login credentials option.
If you enable the option, Timebutler automatically sends a welcome email with the login credentials to the employees and ensures they log in to Timebutler.
If you disable the option, no welcome emails are sent. These users won’t receive any emails afterwards either, so you can set everything up in peace first. You can send the welcome emails at a later time. Only after the users log in to Timebutler for the first time will Timebutler send them further emails.