Information entered by employees in custom fields is available in several places within Timebutler.
Below you can see where custom field values are displayed and how they can be exported.
Custom Fields in the Calendar View
In the calendar view, you can hover over an absence entry to display a small information box with additional details.
If enabled, this information box also shows the values entered in the custom fields.
Important:
Custom fields are only shown in the calendar view if the option
“Display extra fields in the calendar view” is activated in Global settings.
Custom Fields in the Detail View
In the detail view of an absence entry, all custom field values are always displayed.
If you are unsure how to open the detail view, refer to the article about Edit history, which explains how to access it.
Custom Fields in Approval Emails
If an absence entry requires approval, Timebutler sends a notification email to the supervisor.
Because custom field information is often important for approval decisions, the custom field values are included in this notification email.
Exporting Custom Field Data
Custom field data is included when you download absence entries as an Excel file.
- Each custom field appears as a separate column in the file.
- The employee’s entries are shown in the corresponding columns.
To download the Excel file:
- Log in as an admin or supervisor.
- Go to Employees > Absences > List view.
- Click Download.
The exported file will include all custom field information.