If an employee has accumulated a lot of overtime, you can convert this working time credit into vacation. You reduce the overtime credit in the working time account and increase the vacation entitlement in the vacation account. An admin can perform the conversion.
Here is an example for the employee Schmitt, who has 60 hours of overtime in their working time account and wants to convert 40 h of it into 5 days of vacation:
Reduce working time credit
To reduce the working time credit, enter the overtime as paid overtime (inform the employee that this is not paid overtime, but that the overtime was converted into vacation). For employee Schmitt, enter 40 hours of overtime as paid overtime.
Log in to Timebutler with an admin user and click “Settings” at the bottom left, then “Working time balance” below it. In the row of the affected employee, increase the value in the current month under “Paid overtime” by the number of paid overtime hours. Then click the blue “Save changes” button (on the right in the row).
Increase vacation credit
Log in to Timebutler with an admin user and click “Settings” at the bottom left, then “Working time balance” below it. In the row of the affected employee, increase the value in the “Special leave” column by the desired number of days. So if “0” is entered for employee Schmitt, change that to “5”. If “2” is entered there, change it to “7”.
That’s it. The employee immediately has 40 h deducted from the working time account and 5 days added to the vacation account.
Are you looking for the reverse case? Read here how to [convert vacation into overtime(/vacation-planner/vacation-accounts/convert-vacation-into-working-time-credit/).