When an employee joins the company mid-year or leaves the company mid-year, they are entitled to fewer vacation days for that calendar year. Likewise, the vacation entitlement changes when the number of weekly working days is adjusted — for example, when an employee reduces their working days from Monday through Friday to Monday, Wednesday, and Thursday.
Timebutler will individually calculate the new vacation entitlement for the employee for the affected years and propose the changes. You can accept the new vacation entitlement with a single click.
Note:
Calculating the new vacation entitlement is complex and demanding. For example, an employee’s weekly working days may change on a specific date. Or you may retroactively change the weekly working days for a certain period and set the leaving date. It is also possible that the weekly working days change but the total number of working days stays the same (for example, changing from “Mon+Wed+Thu” to “Tue+Wed+Fri”) — in this case, no adjustment to the vacation entitlement is necessary for the affected period.
Timebutler handles these special cases, identifies all years for which a change is necessary, and calculates the new vacation entitlement. The rules for recalculation that you can individually configure are applied. Let Timebutler handle the tedious calculation of the new vacation entitlement.
To calculate the new vacation entitlement, the value “Entitlement for a 5-day week” is used, which can be set individually for each employee.
Setting rules for the calculation
An admin can define the rules by which the new vacation entitlement is calculated.
No recalculation for bulk changes to user accounts
When you change the working days for a large number of employees via bulk change, the new vacation entitlement is intentionally not recalculated automatically. Such a change can affect hundreds of different values — for example, changing the working time model for 50 employees starting next month: the vacation entitlement for all future years would need to be adjusted. It would not be practical to present the necessary changes to the vacation entitlement for review and approval.