You can record short-time work in Timebutler and also set the working time account to be automatically reduced accordingly. Proceed as follows, depending on which short-time work model you have in place:
Short-time work model 1: When employees go on short-time work at 50% or 100%, not fractions thereof):
Create absence type “Short-time work”
Log in to Timebutler as an admin and click bottom left on “Settings > More..”, then on the right on “Absence types”. Create a new absence type “Short-time work” (or “Released due to short-time work”). Activate the option “Reduces target working time”. Set whether all users may enter this or better only admins (and, if applicable, supervisors) and save the change.
Entering short-time work
You can now enter short-time work for individual employees exactly as you would enter other absences such as sickness, training, working from home, etc., either by clicking directly in the calendar or on the left via the click path “Employees > Absences > Enter absence”.
You can also conveniently enter recurring entries, as with other absences, for example: “In the period 1.4.–1.7. on every Monday and Friday”. To do this, in the form for entering the absence click the option “Create recurring entry”.
You can also enter bulk entries, i.e., for many employees. Click top left on “Employees > Absences > Enter absence”, then next to the selection box for the employee click the link “Bulk entry”.
Short-time work and working time account
For the days on which short-time work is entered, Timebutler reduces the target working time to 0—since employees do not have to work (for half short-time work entries, the target working time is halved). This automatically ensures that the working time account is calculated correctly.
Short-time work model 2: Flexible, varying working hours or working hours with percentages other than 50% or 100%:
You have two options here:
Option 1: Reduce target working time
You can set that employees work the specified 20% less during a specific period.
Employees then continue to enter their working times as usual and will of course enter 20% less, because they know they should work less. The information about short-time work is therefore not recorded in Timebutler at all; instead, it acts as if the employee simply works 20% less.
You only need to inform your payroll once which employees are on 20% short-time work—then it can automatically calculate how many hours of short-time work accrued in the month.
To do this, log in to Timebutler as an admin and click bottom left on “Settings > Working days”. Click the blue “Edit” button for an employee. Now click the blue “Add new period” button. You can now set the different target working times and weekly working days for the time before the short-time work phase and from the day of the short-time work phase.
After the short-time work phase ends, you can then add another period for the time after the end and increase the target working time again.
Option 2: Leave target working time unchanged, employees enter short-time work separately
Alternatively, you can leave the target working time as is and each employee enters, in addition to their working time, the short-time work by creating a separate time entry for it.
If, for example, an employee works Mon–Fri 8 h and from next month works Mon–Fri 6 h each and does 2 h short-time work, then the employee must record their working time Mon–Fri as usual (it will then be about 6 h, since they know they have to work less) and additionally must record a time entry of 2 h every day and assign it to the category “Short-time work”. At the end of the month, you can then evaluate how much short-time work and how much real work each employee has performed.
To do this, you need to create the category “Short-time work”. Log in to Timebutler as an admin and click bottom left on “Settings > More…”, then on the right on “Time tracking”, then on the “Category” tab.
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