You can control whether employee users and supervisors are allowed to enter and edit custom fields for absence entries through the input and editing permissions for custom fields.
Admins can always enter and edit all custom fields.
Editing Custom Fields for an Existing Absence Entry
There are two ways to edit custom field values, depending on the status of the absence entry.
Option 1: Edit the Entire Absence Entry
If the absence entry is in a status that allows editing, you can open the regular edit form.
In the edit form, you can modify:
- Standard absence details (start date, end date, etc.)
- Custom field values
Option 2: Edit Only the Custom Fields
If the absence entry can no longer be fully edited (for example, an approval-required vacation request that has already been approved), you can still edit the custom fields separately.
To do this:
- Open the detail view of the absence entry.
- Click “Edit additional fields.”
- The custom field edit form will open.
- Make your changes and save.
How to Open the Detail View
You can open the detail view in two ways:
1) Via the Calendar View
- Open a calendar view.
- Click on the relevant absence entry.
2) Via the List View
- Log in to Timebutler.
- Employee users: Click Absences > List view.
- Supervisors and admins: Click Employees > Absences > List view.
- Click the blue magnifying glass icon next to the relevant entry.