Special leave is deducted from the employee’s leave balance. In return, HR (Admin) increases the employee’s special leave entitlement by the same number of days so that the leave balance remains unchanged.
The procedure for special leave is as follows:
1. Employee informs about special leave
A special leave case has occurred or will occur in the near future, for example your own wedding or the birth of your own child. The employee now informs their supervisor or HR.
2. Employee receives special leave credit
HR records the granted special leave in the employee’s leave entitlement as follows: sign in as Admin and click “Settings” at the bottom left, then “Leave entitlement” below it. For the desired employee, increase the value in the “Special leave” column by the number of days. For example, if you want to add 2 special leave days and the column shows 1, change the number to 3 and save the change.
3. Employee requests special leave
The employee’s total leave entitlement has now increased by this number of days. Next, the employee submits a new leave request and selects the option “This is a special leave.” Timebutler requires an entry in the remarks field for special leave.
4. Supervisor approves special leave
The supervisor now approves the leave request, so the days are deducted from the leave balance again. After the leave request is approved, the employee has the special leave approved and again has the same leave entitlement as before applying.
If step 2 described above was forgotten, where an admin increases the special leave entitlement, that’s not a problem. You can also enter the entitlement after the special leave has been requested and approved.
Enter special leave credit
Screenshot: Request special leave
