Timebutler maintains a leave account for every employee and takes approved leave requests, public holidays, weekly working days, leave entitlement, and all other settings into account when calculating the balance. The leave account always covers a calendar year.
Employee users can view their own leave account at any time. To do so, the employee user signs in to Timebutler and clicks on the left: “Leave > Your leave account”.
Supervisors and admins can also view their own leave account, and additionally the leave accounts of employees they have permission to view. To do so, the supervisor or admin signs in to Timebutler and clicks on the left: “Employees > Absences > Leave accounts”.
Structure of the leave account
The leave account displays the different leave entitlement data:
- Leave entitlement, special leave, carryover from the previous year (Timebutler adds these to the leave balance)
- as well as expired leave, leave paid out (Timebutler subtracts these from the leave balance).
This results in the employee’s total leave balance for the year. Timebutler then subtracts the number of approved leave days, which yields the remaining leave entitlement.
Additional entitlement types
In the leave account, you can enable the display of [enable additional leave for severely disabled employees(/vacation-planner/vacation-accounts/severely-disabled-leave/) and also [enable another leave entitlement type(/vacation-planner/vacation-accounts/additional-leave-entitlement-type/), for which you can define your own label.
Notify employees about remaining carryover leave
For carryover leave to expire, the employer must [notify employees about the remaining carryover leave(/vacation-planner/vacation-accounts/notification-about-remaining-leave-balance/)
Calculate accruals
Learn how to determine the open [leave balance for accruals(/vacation-planner/vacation-accounts/accruals-for-unused-vacation/).
Expire carryover leave
Learn how to proceed with the [expiration of carryover leave(/vacation-planner/vacation-accounts/expiration-of-remaining-vacation/).
Carry over remaining leave to the following year
Timebutler intentionally does not transfer remaining leave from one calendar year to the next automatically. You can do this with a few clicks. Learn how to [carry over remaining leave to the following year(/vacation-planner/vacation-accounts/carry-over-remaining-leave-to-the-next-year/).
Screenshot: Example leave account of an employee
