Timebutler intentionally does not offer a central place to manage all departments or locations. Instead, Timebutler automatically derives the list of departments and locations from the values in the fields “Department” and “Location” in user accounts.
If you want to create a new department or location, simply enter the department/location in the “Department” or “Location” field in one of the existing user accounts — or create a new user account. As soon as the department/location value is saved in a user account, Timebutler automatically adds it to the list of departments/locations. For example, the new department/location will then immediately appear in the filter options of the calendar view.
You have the following options to enter the department or location in a user account:
1) Enter department/location in an existing user account
Sign in to Timebutler as an admin and click “Employees” at the top left, then below the smaller “Employees” click “Overview”. For the desired employee, click the green button with the pencil (=Edit). In the “Department” field, enter the new department name (or the new location in the “Location” field). At the bottom, click the “Save” button.
2) Enter department/location in a new user account
Sign in to Timebutler as an admin and click “Employees” at the top left, then below the smaller “Employees” click “Create user account”. Create the new user account and enter the new department in the “Department” field (or the new location in the “Location” field).
3) Change department / location for many user accounts
If you want to change the department/location for many user accounts, editing many user accounts individually would be very cumbersome. Instead, there is a bulk change option.
Sign in to Timebutler as an admin and click “Settings” at the bottom left, then below that click “More..”, then on the right click “Bulk edit user accounts”.
Notes on adding departments:
- In Advanced visibility permissions, you can grant individual users visibility permissions for, among other things, departments. You may want to grant visibility permissions for the new department to some users. To do that, sign in to Timebutler as an admin and click “Settings > Visibility permissions” at the bottom left and grant the permissions there if needed.
- If you use the time tracking feature, you may have configured time tracking to be enabled only for specific departments. You may then want to enable time tracking for the new department as well. To do that, sign in to Timebutler as an admin and click “Settings > More..”, then on the right click “Time tracking”. At the top under “Enable time tracking” you can see for which departments time tracking is enabled and you can enable the new department.
Delete a department or location
Read here how to [delete a department or a location(/frequently-asked-questions/user-accounts/delete-department-or-location/).