Timebutler intentionally does not offer a central place to manage all departments or locations. Instead, Timebutler automatically derives the list of departments and locations from the values in the Department and Location fields in user accounts.
If you want to create a new department or location, simply enter it in the Department or Location field of an existing user account — or create a new user account. As soon as the value is saved in a user account, Timebutler automatically adds it to the list of departments or locations. The new department or location will then immediately appear in the filter options of the calendar view, for example.
You have the following options for entering a department or location in a user account.
1) Enter a department or location in an existing user account
Sign in to Timebutler as an admin and click Employees in the top left, then Overview below the small Employees label. For the desired employee, click the green pencil button (= Edit). Enter the new department in the Department field (or the new location in the Location field). Click the Save button at the bottom of the page.
2) Enter a department or location in a new user account
Sign in to Timebutler as an admin and click Employees in the top left, then Create user account below the small Employees label. Create the new user account and enter the new department in the Department field (or the new location in the Location field).
3) Change the department or location for many user accounts
If you want to change the department or location for many user accounts, editing each one individually would be very cumbersome. Instead, you can use the bulk edit option.
Sign in to Timebutler as an admin and click Settings > More… > Bulk change of user accounts.
Notes on adding departments
- In Advanced viewing rights, you can grant individual users visibility permissions for, among other things, departments. You may want to grant visibility permissions for the new department to some users. To do this, sign in to Timebutler as an admin and click Settings > Viewing rights at the bottom left to grant the permissions if needed.
- If you use the time tracking feature, you may have configured it to be enabled only for specific departments. In that case, you may want to enable time tracking for the new department as well. To do this, sign in to Timebutler as an admin and click Settings > More… > Time tracking. At the top, under Activate time tracking, you can see which departments time tracking is enabled for and add the new department.
Delete a department or location
Read here how to delete a department or a location.