In Timebutler, you can create any absence types and employees can then enter the absences. This way, you can enable employees to record parental leave, maternity protection, employment prohibition during pregnancy, educational leave, unpaid leave, and any other absence.
The following steps use parental leave as an example.
1. Create absence type
Log in to Timebutler as an admin and click Settings > More… in the bottom left, then click Absence types on the right. Check whether an absence type called Parental leave already exists. If not, click Create new absence type.
Create the absence type Parental leave. It is recommended to configure it so that only admins may enter it, or to set it as approval-required. Set the Reduces planned working time option to Reduces the planned working time in the working time account to 0 h [...]. This ensures that employees are not required to log any working time on those days. This setting is only relevant if you have time tracking enabled or plan to enable it in the future.
Screenshot: “Absence reduces planned working time” setting
2. Enter absence
Once the absence type has been created, you can enter parental leave for employees in the same way as any other absence. Click Employees > Absences > Enter absence in the top left, or click the start and end date in the calendar to create a new absence entry.
Annual limit option
In some cases it makes sense to restrict the maximum number of days per year that an employee may enter. For educational leave, for example, a limit is often appropriate. The Annual limit field for this is available in the edit form for the absence type.
Note: Parental leave, maternity protection, employment prohibition during pregnancy, and educational leave are concepts defined under German law. The availability and legal requirements for equivalent absence types may differ in other countries. Check the applicable regulations before configuring these absence types for non-German employees.