An Admin can analyze data from the Digital Personnel File using flexible filter criteria.
Open the Personnel File Analysis
- Log in to Timebutler as an Admin.
- Go to Reports > Personnel file.
- Define the required filter criteria.
- Click Show to run the analysis.
You can define:
- Filter criteria for personnel file fields
- Filter criteria for selecting employees
Personnel File Filter Criteria
In the Personnel file filter criteria section, you can add one or more filter conditions.
For each filter:
- Select a data field from the personnel file.
- Choose the available condition based on the field type.
Examples:
- For a date field, you can filter for a specific week.
- For a text field, you can filter by minimum length.
If you define multiple filter criteria, they are combined using AND logic.
This means that only personnel files and employees matching all criteria are included in the results.
Employee Filter Criteria
Use the Employee filter criteria to define which employees’ personnel files should be analyzed.
For example, you can filter:
- Employees at a specific location
- Employees in a specific department
Run the Analysis
After clicking Show, Timebutler displays all employees who meet the defined criteria.
For clarity, the results view displays only the personnel file fields used in the filter criteria (maximum of 7 fields).
To export the full dataset:
- Click Download to export all data fields from the Digital Personnel File (for example as an Excel file).
Save Analyses and Use Favorites
If you frequently use certain filter combinations, you can save the analysis.
Saved searches can also be added to search favorites.
Favorites are displayed on the dashboard and can be opened with a single click.
Example Analyses
Analysis: Which employees’ probation period ends in the next 30 days?
Analysis: Which employees in marginal employment are covered by statutory health insurance?
Note
Employees in marginal employment refers to a German-specific employment category (often called “mini job” or low-earning part-time employment with simplified tax and contribution rules). Similar forms of low-earning part-time employment exist in some other countries, but the specific legal classification and benefit structure is unique to Germany. In Austria a similar marginal employment concept exists; equivalent classifications in other countries vary and are not standardized internationally (for example, contingent work or casual employment in the US and UK).