For hourly employees—employees who do not receive a monthly salary but are paid by the hour—additional information about hours worked is necessary.
For hourly employees, the paid wage results from the hours worked together with the hours for vacation, sick leave, and public holidays, because these are also paid absences. The working time account does not initially show this total because only a few companies use hourly employees.
An admin can activate displaying the total with just a few clicks, as follows: sign in to Timebutler as an admin and click “Settings > More..” at the bottom left, then “Time tracking” on the right. Here you will find the option “Details for hourly employees,” which you activate. Save the change by clicking the blue “Save” button at the bottom.
When the option is active, the [working time account(/time-tracking/working-time-account/working-time-account-overview/) displays an additional column “Total time hourly employees.”
Please note:
We only display the column when you choose the “Working time in period” view in the working time account. In the “Overtime balance as of the cut-off date” view, we intentionally do not display the column, because the information is not relevant for calculating overtime.
Show only hourly employees
You can [create a new user group(/users-and-permissions/user-groups-and-teams/create-and-edit-user-groups/), name it “Hourly employees,” and add the relevant employees. As soon as you have created the user group, you can click the green filter button at the top right in the working time accounts view and set the filter to the “Hourly employees” user group. You will now see only the working time accounts of the hourly employees and do not have to tediously search for the hourly employees in the long list of employees.
Export and share data
You can download the working time accounts view as an Excel file with one click on the “Download” button and then, for example, send it to the payroll department or further process it (just like almost all other list views in Timebutler).