In the special case where an employee goes home sick after a few hours of work, you must adjust the working time. This is because sickness entries can only be entered as half/full days, and Timebutler then subtracts the half/full day from the target working time. It is therefore not possible to subtract, for example, 5.5 h of sickness from the target working time.
To explain how to proceed, the following example assumes the employee has a target working time of 8 hours. Depending on the hours worked, proceed as follows:
1) Worked less than half a day, sick for the rest of the day (in this example from 1 minute to 3 hours 59 minutes)
The employee enters a working time entry for the hours worked, for example, 3.5 h.
Also enter half a day of sickness (not a full day). Timebutler converts the half day into a 4 h reduction of the target working time. This results in 8 h target working time minus 3.5 h working time minus 4 h sickness = 0.5 hours deducted from the time account. To correct this discrepancy of 0.5 h, you have the following options:
You can enter a working time entry of 0.5 h and add a comment such as “Sickness”.
Or create a category “Sickness correction” (log in to Timebutler as an admin and click “Settings > More..”, then “Time tracking” on the right, then the “Category” tab) and then book the working time to the “Sickness correction” category.
In both cases you can then evaluate at the end of the month how much of the working time was not actual work but a sickness correction.
2) Worked exactly half a day, sick for the rest of the day (4 h in this example)
The employee enters a working time entry for the hours worked, i.e., 4 h. Also enter half a day of sickness. Timebutler converts the half day into a 4 h reduction of the target working time.
This correctly balances the time account: 8 h target, 4 h worked, and 4 h deducted due to sickness.
3) Worked more than half a day, sick for the rest of the day (in this example 4 h 1 m to 7 h 59 min)
The employee enters a working time entry for the hours worked, for example, 6.5 h.
Do not enter sickness for the day.
This results in 8 h target working time minus 6.5 h working time = 1.5 hours deducted from the time account. To correct this discrepancy of 1.5 h, proceed analogously as described above in the first point: enter a working time entry of 1.5 h with the note “Sickness”, or enter a working time entry of 1.5 h and book it to the “Sickness correction” category.
The boundaries are of course not that strict. If the employee goes home after 3 h 50 m, for example, you will probably, for simplicity, enter half a day of sickness and 4 h of working time..