In the special case where an employee goes home sick after working a few hours, the working time must be adjusted. Sick leave entries can only be recorded as half or full days, and Timebutler reduces the planned working time accordingly. It is therefore not possible to subtract, for example, 5.5 h of sick leave from the planned working time directly.
The following examples assume a planned working time of 8 hours. Proceed as follows depending on how many hours the employee worked:
1. Worked less than half a day, sick for the rest (in this example: 1 minute to 3 hours 59 minutes)
Enter a time entry for the hours worked, for example 3.5 h.
Also enter half a day of sick leave (not a full day). Timebutler converts the half day into a 4 h reduction of planned working time. This gives: 8 h planned working time minus 3.5 h worked minus 4 h sick leave = 0.5 h deducted from the working time account. To correct this 0.5 h discrepancy, you have two options:
Enter a time entry of 0.5 h and add a comment such as “Sick leave”.
Alternatively, create a Sick leave correction category (log in to Timebutler as an admin, click Settings > More… in the bottom left, then Time tracking on the right, then the Categories tab) and book the time entry to the Sick leave correction category.
In both cases, you can evaluate at the end of the month how much recorded time was a sick leave correction rather than actual working time.
2. Worked exactly half a day, sick for the rest (4 hours in this example)
Enter a time entry for the hours worked, i.e. 4 h. Also enter half a day of sick leave. Timebutler converts the half day into a 4 h reduction of planned working time.
This correctly balances the working time account: 8 h planned, 4 h worked, and 4 h deducted for sick leave.
3. Worked more than half a day, sick for the rest (in this example: 4 hours 1 minute to 7 hours 59 minutes)
Enter a time entry for the hours worked, for example 6.5 h.
Do not enter any sick leave for that day.
This gives: 8 h planned working time minus 6.5 h worked = 1.5 h deducted from the working time account. To correct this 1.5 h discrepancy, proceed as described in section 1 above: enter a time entry of 1.5 h with the comment “Sick leave”, or book it to the Sick leave correction category.
These boundaries are not rigid. If an employee goes home after 3 h 50 m, for example, you would typically enter half a day of sick leave and 4 h of working time for simplicity.