The user types have the following visibility permissions:
| Employee | Supervisor | Admin | |
|---|---|---|---|
| Own data | |||
| All your own data (absences, working times, vacation balances, etc.) | ✅ | ✅ | ✅ |
| Data of employees on the team (same supervisor) | |||
| Absence entries – Calendar view | ✅ (1) | ✅ | ✅ |
| Absence entries – List view | ❌ | ✅ | ✅ |
| Absence entries – Detail view | ❌ | ✅ | ✅ |
| Vacation balances | ❌ | ✅ | ✅ |
| Time entries and working time balances | ❌ | ✅ | ✅ |
| Overtime balances | ❌ | ✅ | ✅ |
| Master data of user accounts | ❌ | ✅ | ✅ |
| Data of employees of other supervisors | |||
| Absence entries – Calendar view | ❌ / ✏️ (1, 2) | ❌ / ✏️ (2) | ✅ |
| Absence entries – List view | ❌ | ❌ / ✏️ (2) | ✅ |
| Absence entries – Detail view | ❌ | ❌ / ✏️ (2) | ✅ |
| Vacation balances | ❌ | ❌ / ✏️ (2, 3) | ✅ |
| Time entries and working time balances | ❌ | ❌ / ✏️ (2, 4) | ✅ |
| Overtime balances | ❌ | ❌ / ✏️ (2) | ✅ |
| Master data of user accounts | ❌ | ❌ / ✏️ (2) | ✅ |
Legend
✅ Visibility permissions ❌ No visibility permissions ❌ / ✏️ No visibility permissions by default / you can enable visibility permissions
(1) An admin can extend or restrict visibility permissions for employees:
- Completely disable visibility permissions for all employee users to other users (in the Global settings).
- Completely disable or extend visibility permissions for a specific employee to other users (in the edit form for the user account).
- Enable visibility permissions for additional users.
- Enable visibility permissions of all users to all users (the Visibility to all users option in the Global settings).
- Mask absence types.
- Restrict visibility permissions for sick leave entries.
- Hide others’ entries in the past (in the Global settings).
- and further options…
(2) An admin can extend visibility permissions for supervisors and employees:
- Enable visibility permissions for additional users.
- Enable visibility permissions of all users to all users (the Visibility to all users option in the Global settings).
(3) An admin can disable visibility permissions for the vacation balances of employees of other supervisors (the Visibility permissions for supervisors to vacation entitlement of the extended visibility permissions option in the Global settings).
(4) An admin can disable visibility permissions for the working times of employees of other supervisors (the Visibility permissions for supervisors to working time of the extended visibility permissions option in the Global settings).