Timebutler offers a full-featured time tracking system, including a virtual time clock, extensive configuration options, working time accounts for all employees, view and edit permissions, booking to projects and categories, working time accounts, statutory and individual break rules, reporting options with Excel download, and much more.
Every user can record their times via the virtual time clock or enter them directly. You can also use the time tracking terminal: open the Timebutler time tracking terminal view on a standard tablet and place the tablet at the office or company entrance. Each employee can then clock in/out and record breaks on the tablet with a few clicks.
You can activate time tracking in Timebutler with just a few clicks. Since all employees for whom time tracking is then active must record or enter all working time via the time clock, it is important to inform employees in advance.
Important
If you have activated the overtime feature, then when you activate the time tracking feature the overtime feature deactivates automatically and immediately. In this case, read here how to [switch from the overtime feature to the time tracking feature(/time-tracking/activate/switch-from-overtime-feature-to-time-tracking/).
You can first try time tracking with a small group and later roll it out to the entire company - you can also enable time tracking for all employees right away. The following describes how you can try time tracking with a small group and then roll it out to all employees:
1) Activate time tracking for a limited user group
Sign in as an admin at timebutler.de and click “Settings > More..” at the bottom left, then “Time tracking” on the right.
With the first option “Activate time tracking” you can activate time tracking. With the second option “Limit to departments” you can limit it to certain departments. With the next option “Start of time tracking” please set the current date or the date on which you want to start time tracking. Go through the other options on the page and then click the blue “Save” button at the bottom of the page.
If you also want to activate or deactivate time tracking for individual employees, click “Employees” at the top left, then “Overview” below the small “Employees”. Then click the green pencil icon (=Edit) in the row of the desired user account. At the top at “Time tracking active?” you can set the desired option. Save the change by clicking the blue “Save” button at the very bottom of the page.
2) Set target working hours
After you have activated time tracking, click “Settings > Workdays” at the bottom left. Here you can check and, if necessary, change the daily target working hours for each employee (by clicking the blue “Edit” button).
3) Set the overtime starting credit
Click “Settings > Working time balance” at the bottom left (only visible once you activate time tracking). Here you can set the employees’ overtime starting credit in the column “Working time balance at the start of time tracking”.
4) Test time tracking
That’s it. The activated employees can now enter working times or record them via the time clock (provided you activated the time clock above in step 1) and you can view the list of working time entries, open working time accounts, analyze times, download them, etc.
5) Enable time tracking for all employees
If you decide to use time tracking across the entire company, remove the restriction of time tracking to certain departments (see point 1 above). You should also move the date for the start of time tracking, because the newly activated users have not entered any working time entries since the previous start of time tracking and would therefore go negative. And finally, you should adjust the overtime starting credit, see 3 above.