If your company is divided into several legal entities or locations, you have two options for setting up the employees of all entities or locations in Timebutler.
1) Multiple locations in one user group
You can create all employees from all locations in a single user group. You can easily grant users from location A visibility permissions for (specific) users from location A only, and not for other locations. You can also grant users from location A visibility permissions for users from location B if needed. One exception applies: users with admin rights always see all users, including users across all locations.
2) One user group per location (i.e., multiple user groups)
Create a separate user group for the employees of each location. The employees of a location are then in their own, completely separate user group. In this setup, no user from location A can see any user from another location — not even admins.
Deciding between option 1 and option 2
Choose between the two options as follows:
- If you need admin users who may only see employees from their own location and not from another location, you must choose option 2.
- If the general settings can be exactly the same across all locations (absence type settings, all global settings, corporate design, time tracking settings), you can use option 1. If you need different settings per location, you must use option 2, because these general settings always apply to all users within a user group.
Once you have decided on option 1 or option 2, proceed as follows.
If you choose “1) One user group for all locations”:
Sign in to Timebutler with an admin account and simply create all user accounts for all employees across all locations. When creating the user accounts, fill in the Location field accordingly so that you can later filter by location, for example.
If you choose “2) One user group per location”:
For each user group, one person registers a new company in Timebutler, which creates a new user group. To do this, go to www.timebutler.de (if you are signed in automatically, please sign out) and click Register in the top right.
Note
If you choose multiple user groups but still want a specific person to have visibility across all users in all locations, this is possible: in each of the different user groups, an admin creates a new user account of type Admin for that person (different email addresses must be used, because Timebutler does not allow two user accounts with the same email address).The person can then sign in with one of the user accounts to the respective user group of that location and view the different locations. To switch to another user group, they sign out and sign back in using the credentials of the other location.