If your company is divided into several legal entities or locations, you have two options to set up the employees of all entities/locations in Timebutler:
1) Multiple locations in one workspace
You can create all employees from all locations in a single workspace. You can easily grant users from location A view-only access to (specific) users from location A and not to other locations. You can also grant users from location A view-only access to users from location B if needed. One exception applies: Users with admin rights always see all users, including all users across all locations.
2) One workspace per location (i.e., multiple workspaces)
Create a separate workspace for the employees of each location. This puts the employees of a location in their own, completely separate workspace. In that case, no user from location A can see any user from location B, not even admins.
Deciding between option 1) or option 2)
You can decide between the first and second option as follows:
- If you need admin users who may only see employees from their own location and not from another location, then you must choose option 2).
- If you can keep the general settings identical across locations (settings for absence types, all global settings, corporate design, time tracking settings), then you can use option 1). If you need different settings by location, then you must use option 2) because these general settings always apply to all users in the workspace.
After you decide on 1) or 2), proceed as follows:
If you choose “1) One workspace for all locations”:
Sign in to Timebutler with an admin user and simply create all user accounts for all employees across all locations. When creating the user accounts, fill in the “Location” field accordingly so that you can later filter by location, for example.
If you choose “2) One workspace per location”:
From each workspace, an employee registers a new company in Timebutler and thereby creates a new workspace. To do this, go to www.timebutler.de (if you are logged in automatically, please log out) and click “Register” in the top right.
Note:
If you choose multiple workspaces but still want a specific employee to have visibility into all users across all locations, you can do that by having the admin in each of the different workspaces create a new user account of type “Admin” for that employee (you must use different email addresses, because Timebutler cannot have two user accounts with the same email address).
The employee can then log in with one of the user accounts to the respective location’s workspace and view the different locations. To switch to another workspace, they log out and then log back in using the credentials of the other location.