Timebutler offers full-featured time tracking, including a virtual time clock, extensive settings, viewing and editing permissions, booking time to projects and categories, working time accounts, statutory and custom break rules, reporting with Excel download, and more. All employees can record their time via the virtual time clock or enter it directly. You can also use the time tracking terminal: open the Timebutler time tracking terminal view on a standard tablet and place it at the office or company entrance. Employees can then clock in and out and record their breaks on the tablet with just a few clicks.
If you currently use the overtime feature and activate the time tracking feature, Timebutler automatically deactivates the overtime feature. With the overtime feature, employees enter their overtime and undertime manually. With the time tracking feature, Timebutler calculates overtime and undertime based on planned working time and the entered or recorded working times.
Proceed as follows:
1. Test time tracking
Go to www.timebutler.com, sign out if you are signed in automatically, and click Live Demo in the top right. Sign in as a fictitious admin user and try out time tracking. On the left, click Employees > Time tracking > Enter working time or Employees > Time tracking > Working time accounts. Click the 00:00 button at the top to try the virtual time clock. Or click Settings > More… in the bottom left, then Time tracking on the right, to explore the available settings.
2. Prepare settings for time tracking
You can configure time tracking settings before the date on which time tracking is set to start. This lets you prepare everything in advance — for example, configure the time tracking settings or define the planned working time for employees.
Activating the time tracking feature automatically deactivates the overtime feature. However, you need to activate the time tracking feature in order to configure its settings. Proceed as follows:
Inform all employees that the overtime feature will be temporarily switched off during a specific time window — for example, on a Friday between 3:00 PM and 5:00 PM.
On that Friday at 3:00 PM, activate time tracking — Timebutler automatically deactivates the overtime feature. Enable time tracking only for a small group of users, for example only for HR staff or a specific admin (read here how to restrict time tracking to specific users). Time tracking will then be active, but only for those users. All other employees will not see time tracking.
You can now configure all time tracking settings at your own pace. Afterwards, you can reactivate the overtime feature.
3. Switch to time tracking
Once you have decided to use time tracking, set a cutover date on which to activate it. The first day of a month works well. On the cutover date, sign in to Timebutler as an admin and click Employees > Overtime accounts in the top left. Download the view as an Excel file — you will need the values in the Balance column later.
Click Settings > More… in the bottom left, then Time tracking on the right. Activate time tracking, set the cutover date under Start of time tracking, and configure the remaining settings. Then click Settings > Working time balance in the bottom left and enter the values from the Balance column of the overtime accounts into the Working time balance at the start of time tracking column.
From this point on, employees can enter working time in Timebutler or record it via the virtual time clock or the time tracking terminal, and you can use all time tracking features.